VendorEX — Vendor Proposal Analysis
Compares 50–200 page vendor proposals through natural-language queries — minutes instead of days.
What was breaking
Procurement teams evaluated vendor bids manually, taking 3–5 days per equipment category with multiple reviewers, high inconsistency and missed insights.
VendorEX
VendorEX ingests vendor proposals, extracts specs, pricing, SLAs and terms, and lets evaluators query and compare them in natural language with confidence-scored answers.
- Spec-level deltas across vendors
- SLA, warranty and penalty clause comparison
- CAPEX vs OPEX cost breakdown with hidden-fee flags
- Natural-language Q&A across proposals
How it works
- 01
Ingest
Multiple vendor proposals in PDF, Word or Excel.
- 02
Extract
Specs, pricing, SLAs, payment terms and certifications.
- 03
Compare
Side-by-side deltas surfaced through natural language queries.
- 04
Decide
Structured comparisons with confidence scores and audit trail.
- 01
Ingest
Multiple vendor proposals in PDF, Word or Excel.
- 02
Extract
Specs, pricing, SLAs, payment terms and certifications.
- 03
Compare
Side-by-side deltas surfaced through natural language queries.
- 04
Decide
Structured comparisons with confidence scores and audit trail.
Before vs. after
| Metric | Before | After | Improvement |
|---|---|---|---|
| Evaluation time | 3–5 days | 15–20 minutes | 95% faster |
| Extraction accuracy | 85–88% | 94–97% | Improved |
| Interpretation consistency | 60–70% variance | Standardised | Uniform |
| Decision quality | Ad-hoc | Audit-ready | Transparent |
What changed
- ✓Evaluation cycle reduced from 3–5 days to 15–20 minutes
- ✓Avoided misinterpretation of technical documents
- ✓Transparent, standardised decision-making
- ✓Easy scaling to new vendors and categories
Inside the build
Could this work for your team?
We adapt these blueprints to your domain, data and governance constraints — typically delivering a working prototype in weeks.